FHWA – California Division would like to ‘highlight’ the approval action process in circumstances where a local public agency (LPA) elects to contract with an Architectural and Engineers (A&E) consultant for professional services that include management activities.
Per the Stewardship and Oversight agreement between FHWA and Caltrans – in all situations where the LPA solicits for hire A&E consultants to act in a management support role, FHWA must approve the contract prior to execution. As noted in the Stewardship and Oversight Agreement the delegation of the approval of A&E consultants to act in management support role is not allowed.
Management support roles may include, but are not limited to:
After approval by FHWA, Caltrans will provide oversight of solicitation documents as well as revised consultant contracts prior to execution between the LPA and the A&E consultants.
Guidance and procedures on submittal of consultants in a management role contracts for FHWA approval will be provided in a follow up Office Bulletin