GCAP performed and managed all aspects of this engagement. Our staff gathered required documents to develop a contract clause log which included fields that identify the source of the clause, date incorporated, links to other clauses, and  circumstances when such clauses are used (i.e., construction, federally-funded projects, etc.). While assessing the clauses and “deconstructing” them from the originating contract template, our team documented the source of each document and developed the business rule associated with each clause.  Key indicators or “tags” were added to assist LA Metro in determining the use of each clause. The GCAP team also developed the configuration management process to ensure current clauses were properly updated and old or obsolete clauses or removed from the matrix and CIMS application.

GCAP reviewed all clauses to address any questions concerning their use and established a legend for clause rules and the basis for using the rule (required, optional, required when applicable). Process diagrams and maps were developed to document and validate the proposed rules for the use of each clause. The GCAP team reviewed existing LA Metro solicitations, including RFQs, RFPs, IFBs, and other procurement documents to determine how to best modify these for easy assembly into the new CIMS and worked with LA Metro to develop a configuration management procedure that relied on both manual and system controls.